Privacy Policy

Heyday Media & Commerce GmbH ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or apply for the SYNC³ VTuber Project auditions.

Last updated: January 2025

1. Data Controller

2. Data We Collect

2.1 Application Data

When you submit an audition application through our Google Form, we collect:

• Name and preferred alias/stage name
• Contact information (email address, social media handles)
• Voice samples and audio recordings
• Links to previous streaming content or performances (if provided)
• Information about your experience, interests, and character preferences
• Any additional information you voluntarily provide in your application

2.2 Website Usage Data

When you visit our website, we may automatically collect:

• IP address and browser information
• Pages visited and time spent on the site
• Referring website and exit pages
• Device type and operating system

3. Legal Basis and Purpose

We process your personal data based on the following legal grounds:

4. How We Use Your Data

We use your personal data for the following purposes:

• Reviewing and evaluating audition applications
• Communicating with applicants regarding their application status
• Coordinating auditions, interviews, and selection processes
• Negotiating and executing contracts with selected candidates
• Analyzing application trends to improve our recruitment process
• Complying with legal obligations and defending our rights

5. Data Sharing and Third Parties

We may share your data with:

• Google LLC - Our application forms are hosted on Google Forms. Please refer to Google's Privacy Policy.
• Service Providers - Third-party vendors who assist us with technical operations, analytics, and communications (under strict confidentiality agreements).
• Legal Authorities - When required by law or to protect our legal rights.

We do not sell your personal data to third parties.

6. Data Retention

We retain your personal data as follows:

• Unsuccessful applicants: Your data will be deleted within 6 months after the audition process concludes, unless you consent to being kept in our talent pool for future opportunities.
• Selected candidates: Your data will be retained as part of employment/contractor records in accordance with applicable labor laws and contractual obligations.
• Website analytics: Aggregated and anonymized data may be retained indefinitely for statistical purposes.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data (subject to legal obligations)
• Right to Restriction: Request limitation of data processing in certain circumstances
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw your consent at any time without affecting prior processing

To exercise any of these rights, please contact us at contact@sync3.live.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA), particularly when using services like Google Forms (USA). We ensure that such transfers comply with GDPR through appropriate safeguards, such as Standard Contractual Clauses.

10. Cookies and Tracking

Our website uses minimal tracking technologies. We use analytics to understand website usage and improve user experience. You can control cookies through your browser settings.

11. Children's Privacy

Our services are not directed to individuals under the age of 18. If you are under 18, please obtain parental or guardian consent before submitting an application. We do not knowingly collect data from children without appropriate consent.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

13. Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local data protection authority. In Berlin, Germany, this is:

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us: